BRAZILFebruary 19, 2015

Brazilian companies looking to employ foreign talent through the Vitem-V Work Visa (RN #99) route have greatly benefited from a recent regulation change that now allows foreign employees to obtain their CTPS Work Booklets much faster. Pursuant to these new rules, the Brazilian Ministry of Labor will now accept a certified copy of the “Official Gazette” (Diário Oficial) as evidence that the employee’s work visa has been approved. Although this change may sound minor, the new regulations are expected to alleviate the amount of time an employee spends in-country before he/she can begin work activities.

Under the previous Ministry of Labor regulations, foreign employees were required to provide proof of their registration with the Federal Police (an appointment that can take upwards of several weeks to schedule) before they were able to obtain their CTPS Work Booklet, CPF Tax Card, or enroll in Brazilian payroll. Thus, scheduling delays with the Federal Police directly affected the ability for foreign employees to begin their assignments expeditiously once they arrived in Brazil. With this recent change, however, employees can now furnish the Ministry with the Official Gazette containing the employee’s complete name, parents’ names, and work visa categorization to obtain their CTPS Work Booklet whose issuance is no longer contingent on their registration with the local Federal Police.

Employers and foreign nationals alike should note a few key details of this change:

• This new requirement change is only available to Vitem-V Work Visa (RN #99) holders. Foreign nationals applying for work and residence authorization in Brazil under any other visa stream (e.g. Permanent Residency based on Brazilian family affiliation or via the MERCOSUR agreement streams) will still be required to register with the Foreign Police before requesting their CTPS Work Booklets.
• Although proof of their registration with the local Federal Police is no longer required for the CTPS Work Booklet application and issuance, foreign nationals must still complete this registration within 30 days of their arrival in Brazil.
• The Brazilian authorities are still revising the Official Gazette to contain the required information (i.e. employee name, parents’ names, and work visa category). Sponsoring employers and applicants should ensure that the Official Gazette publication contains this necessary information before utilizing the Gazette for the purposes outlined in this blog.

Finally, to make matters even easier, the Brazilian Ministry of Labor announced it is moving to an electronic processing and printing system in issuing the Work Booklets with an aim at service improvement. While the changes will now streamline the registration process in-country, the implementation stages are taking place locally and the municipalities are currently in the process of adopting these new changes.